At Perkins Coie, we look for self-motivated individuals, dedicated to providing value and superior service, and above all, who have a high degree of integrity and enthusiasm for their work. We have created a company culture based on collaboration, devotion to serving our clients, and mutual respect. Perkins Coie is committed to advancing diversity and inclusion both within the firm and throughout our collective communities. Work with one of the 100 Best Companies to Work For and receive great health insurance, tuition reimbursement, and paid sabbaticals.
Under the direction of the Information Governance Manager, the Senior Information Governance Specialist is responsible for applying established policies and procedures to facilitate the management of physical and electronic records in support of the Firm's operational needs and Information Governance strategy.
The Senior Information Governance Specialist will assist with the life cycle of the firm and client/matter records, regardless of media or location (on-site and off-site). This position will work closely with legal and staff teams, assisting with the management of information throughout the organization to ensure compliance with legal, regulatory, and operational requirements and standard operating procedures.
These essential functions are primary job duties that incumbents must be able to perform unassisted or with some reasonable accommodation. Personnel in this role must be able to perform these essential primary job duties unassisted or with some reasonable direction. While this position will be assigned specific duties, these may change based on overall needs.
Prioritize & accomplish multiple tasks in a fast-paced, deadline-driven, and detail-oriented work environment.
Implement Information Governance policies to ensure compliance with the firm's legal obligations, operational requirements, and risks regarding all records. Provide guidance and training to attorneys and staff as necessary.
Promote the Firm's objective to reduce the use/creation of physical hardcopy files.
Coordinate and/or perform scanning activities to ensure projects are completed timely and accurately.
Execute Information Governance procedures for the collection, review, and release of electronic and physical records necessary to comply with client records transfer requests.
Execute physical and electronic records collection and disposition processes related to attorney and staff departures.
Process electronic and physical records received in conjunction with the onboarding of lateral attorneys and/or the transfer of incoming client files.
Coordinate and/or perform routine audits of physical records inventories. Support procedures related to legal hold processes, such as collections, terminations, and preservation orders.
Support processes for physical and electronic records disposition in response to court-ordered document destruction or implementation of firm retention policies.
Perform other duties, as assigned.
Attend all regularly scheduled department, office, and firmwide meetings.
Complete all mandatory training as assigned.
Be present at work during regularly scheduled working hours and as needed in the position, consistent with the firm's attendance expectations.
This position is eligible for an annual discretionary bonus, 401(k) plan, medical, dental, and vision insurance, accrued paid time off plan starting at 20 days annually, personal medical and parental leave, up to ten paid Holidays, and family care benefits. More information regarding benefits and programs may be found here.
This position may be filled in the following location(s). The compensation depends on qualifications and experience.
Washington State compensation range: $46,610 to $66,430 annually
Perkins Coie understands your career is about choices, not trade-offs. We're dedicated to providing an atmosphere that encourages you to pursue your definition of success. Click HERE to learn more.
Perkins Coie is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, marital status, sexual orientation, gender identity, disability or any other category prohibited by local, state or federal law. This policy applies to all aspects of employment, including recruitment, placement, promotion, transfer, demotion, compensation, benefits, social and recreational activities and termination.
Perkins Coie Marks 21 Years on Fortune's "100 Best Companies to Work For®" List
To comply with Export Control laws, candidates must be U.S. citizens or lawful permanent residents to apply.
Excellent written and oral communication skills.
Strong interpersonal and collaborative skills.
Ability to work well with others on a team.
Experience utilizing records management software and document management systems.
Experience with cloud collaboration systems such as Google G-Suite and Microsoft Teams.
Experience with video conferencing and screen-share functionality.
Ability to exercise discretion and maintain the confidentiality of firm records and information.
SPECIFIC SKILLS PREFERRED
Proficient with Microsoft software specifically, Outlook, Word, PowerPoint, and Excel.
Experience importing/exporting data to and from document management systems.
Experience with workflow management applications such as Service Now.
Experience with SFTP/FTP sites and encryption technology.
Familiarity with structured, semi-structured, and unstructured data.
Familiarity with the management of network file shares.
Ability to analyze data and interpret information to improve the management of client and administrative records.
Familiarity with industry best practices and information governance.
EDUCATION AND EXPERIENCE
High School Diploma or GED required/Bachelor's Degree preferred, and/or three plus years of work experience in legal Records Management, Information Governance, or Data Management. Professional Certifications in areas related to Information Governance are not required but preferred (e.g., Information Governance Professional (IGP), Electronic Records Management (ERM), Certified Records Manager (CRM), and Enterprise Content Management (ECM)).